As part of the “Swachh Bharat Abhiyan”, the Government of India conducts ‘Swachh Sarvekshan’ which is an annual survey of cleanliness, hygiene and sanitation in cities and towns across India. Through interactions with States and ULBs, every city felicitates individuals and organizations who have played an active role in creating cleaner cities.
Recognizing the contribution of Shelter Associates towards facilitating safe sanitation in the urban slum settlements, creating awareness & relief campaigns during COVID19 and impacting the lives of many through various WASH projects, GIS experts and Community Workers from the organization were honored during a felicitation ceremony organized by Pune Municipal Corporation on 9th February 2021.
The dignitaries present at the ceremony were Madhav Jagtap (Head of Solid Waste Department and Deputy Commissioner, PMC), Kunal Khemnar (Additional Deputy Commissioner, PMC), Asha Raut (Ghole Road Regional Officer and Assistant Commissioner, PMC), Avanti Kadam (Head CSR, Cummins Corporation) among others.
GIS experts Pradeep Waje and Tanaji Raut and Community Workers Dilip Kamble, Birudev Changire, Sanjay More, Sunita Gurav, Soni Chavan and Subodhini Dhavare were honored with certificates and bouquets by the dignitaries.
Shelter Associates (SA), a Civil Society Organization founded in 1993, comprising architects, GIS experts, social workers, community workers and volunteers have carried extensive work in areas of cost-effective housing, basic infrastructural facilities, health, hygiene and sanitation while inspiring behavioural change in the slum dwellers. We work towards empowering communities living in informal settlements to pursue their right to dignity and sustainable life.
In this article, we talk about our approach of moving from Paper based field data collection to Kobo Toolbox, and then finally to Avni. We share some lessons learnt and explain the advantages we see of an offline-based Android app for form data capture.
One of the organisation’s core competencies lies in its data-driven approach. We follow a rigorous process of collecting data through surveys and mapping efforts. The slum data collected by the team is spatially organised using GIS software and presented as an overlay on Google Earth remote sensing imagery. The collated data is used for inclusive urban planning and implementing affordable housing and sanitation schemes across the slums in Maharashtra. You can see live dashboards on our website. Our data-driven approach using technology to plan citywide strategies for social housing has impacted the Rajiv Awas Yojana (RAY) policy of GOI.
In 2013 we undertook a landmark project ‘One Home One Toilet’ to deliver household toilets on a cost-sharing basis. The data-driven initiative follows a community-centric and an inclusive approach wherein it works closely with the municipal corporations right from validating data to toilet delivery. As of September 2020, SA has surveyed around 2,93,000 households for successful implementation of OHOT. It has impacted over 3,70,000 people directly & indirectly with a home toilet.
From Paper-based system to a digital system using KoboToolbox
In the early years of implementing various schemes, be it affordable housing or delivery of sanitation, data was collected through pen-paper surveys. Over the years we have shifted to other, more technological driven means of data collection. In 2016, we shifted our collection system to the Android-based open-source platform of KoBoToolbox. Kobo is one of the most popular data collection tools in development sector. It provides an offline mobile app for data collection, a web app for designing forms and an option to extract collected data for further analysis.
Moving to Kobo certainly was a good step forward but we soon started facing limitations with it.
Limitations with KoboToolbox
1. Lack of ability to view and update records from the mobile app
KoboCollect does not support offline editing of records once submitted. It requires internet and is too complex as described in this link. Lack of any alternative for modifications forced us to survey the households repeatedly where data needed to be updated. With the increasing scale of interventions in different slums across cities, this was not a viable solution for long.
2. Form-based data model as against Case-based
If we have to submit 50 responses for a slum, same slum name is to be entered 50 times. This slows down the work. Moreover, there was no way to validate to ensure the name entered is correct. Ideally, we would want a way to be able to pick from an available list or a dropdown. There are workarounds but no native case management support in KoboToolbox.
While exploring solutions for these problems we came across the Avni application in a workshop organised by Tech4Dev platform in Pune. This open-source platform, with a rich data modelling approach, an offline app for data recording, web app for admin & form designing and different options to extract data, promised to solve the problems we were facing.
Initially, we started with the city of Kolhapur as a pilot. We first migrated our data from Kobo to Avni which turned out to be simple. Kobo provides a way to export data in excel and Avni provides a way to upload/import using CSV files. After importing the existing data, we soon initiated the data collection using Avni. To carry out the modifications accurately we trained our surveyors to use the application, fill in different types of forms and update any filled in data as per the required changes. The users found it easy and the pilot worked out really well. Thus we decided to adopt Avni for all our work and started using it for the Pune region as well.
Benefits of moving to Avni from Kobo Collect
Below are the key differences and benefits we are noticing of using Avni over Kobo. We are listing these down for the benefit of those considering both these options for field work.
1. Ability to design a custom app using locations, subject, programs and forms from Avni data model
The most important difference between the two softwares is that Avni provided us with the ability to create app as per our data model and data collection process. We created our location hierarchy of City, Ward and Slums using locations; households are created as subjects and separate forms for different vertical services like property tax, solid waste management, metered water connection, etc.
This provided us with 2 benefits
a. Avoid repetitive data collection
We register the household once and whenever a new service is provided, we record a new form by choosing an already registered household. This was not possible in Kobo and saves time and is very convenient to get real-time data.
b. Well modelled and segregated data enabling easy access to a subset of the entire data of a particular house
In the near future, household-level data collected can be shared and accessed with various departments of the Municipal Corporation to ensure work is carried out effectively. Data for sanitation, property tax, solid waste management, metered water connection, etc. once shared to the Municipal Corporation can be accessed for service delivery. For example, once a particular service like a metered water connection is provided to a household, the filled-in data can be retrieved and updated from a shared water connection to a metered water connection. As we collect and share data on different sectors, we can disintegrate it as per requirement and send it across various departments of the Municipal Corporation to link and use the collected data simultaneously. Once services are delivered the household data will be updated by our surveyors or the Municipal Corporation (if shared/access provided) and used further for monitoring tax collection, solid waste management, etc.
2. Ability to search, view and update records anytime in the mobile app
As described earlier, in Kobo Collect once the data is submitted it is not possible to view and edit them. In Avni, the records always stay in the device even after submitting to the server. They can be modified and synchronized again with the server. This is really helpful in the field!
3. Ability to control access of data to surveyors based on their work areas
Another useful feature is the assignment of the catchment. The administrator can give access or remove access of any particular catchment to any surveyor. This has enabled us to maintain the privacy of the information as well.
4. Hassle free modification of forms
Avni supported easy modification of app design including forms without having to redeploy or losing data. This customized, editable solution for data collection has made our work effective and greatly reduced the efforts to maintain updated household-level data.
Smita Kale, Monitoring and Evaluation Manager at Shelter Associates, shares about their journey of moving from Paper based data collection to digital systems, first using Kobo Toolbox and then to Avni.
Article published at https://avniproject.org/blog/shelter-journey-remoulding-data-collection-paper-kobotoolbox-avni/
According to UNICEF, 2 billion people across the world still do not have basic sanitation facilities such as toilets or latrines. Of these, 673 million defecate in the open. Open defecation is a problem because it allows for high-potential of bacteria being transferred through feces leading to large-scale health problems. Moreover, open defecation also inflicts safety concerns on women, causes distress to the elderly and disabled and poses environmental risks.*
Despite several parts of India being declared as open defecation free, hygienic sanitation continues to be a problem in the country. A study conducted in 2018 showed that residents of between 30-70% of urban slums in India in fact did not have access to safe and convenient toilets**
Recognizing the problems posed by open defecation as well as community toilets that have their own set of disadvantages; Shelter Associates (SA), a Pune based NGO providing safe sanitation and affordable housing to the urban poor focuses on facilitating individual household toilets through its data driven, replicable, scalable and multi-stakeholder inclusive ‘One Home One Toilet’ (OHOT) model.
The Local Project Challenge, a collaboration between academic and social organizations, has honored Shelter Associate’s ‘One Home One Toilet’ initiative with the LPC Honour Award 2020 at the U.N.-Habitat World Urban Forum 10 in Abu Dhabi.
The World Urban Forum, organized by UN-Habitat, “is the foremost international gathering for exchanging views and experiences on sustainable urbanization. The inclusive nature of the Forum, combined with high-level participation, makes it a unique United Nations conference and the premier international gathering on urban issues”.
The project was presented for the Civil Society category, announced as part of the “Accelerating the SDGs through the Local Project Challenge” seminar. The Local Project Challenge is a partnership between the Center for Sustainable Urban Development at The Earth Institute, Columbia University and the Faculty of Architecture, Federal University, Rio de Janeiro, and builds on the Global Studio and People Building Better Cities programs.
Coming straight from the director of the Local Project Challenge, Dr. Anna Rubbo says “Congratulations on your Local Project Challenge Honor Award. We hope the award helps support your excellent work”
An international panel of judges reviewed the 110 organisations under the categories of Civil Society, Education and Professional and honored Shelter Associates under the Civil Society category. The list of awardees can be viewed here: https://localprojectchallenge.org/awards/
The “One Home One Toilet” project fits in perfectly with the UN’s Sustainable Development Goal 6 – “Ensure access to water and sanitation for all”. OHOT facilitates toilets that are not only well-designed but have also proven to be long-term solutions to the problem of open defecation, thus actively contributing to SDG Goal6.
It was a significant moment when 3 women from the Sanjay Park vasahat (colony) from Pune city were felicitated by the Vimaan Nagar Residents Association (VNRA) on this year’ International Women’ day for the extra-ordinary feat of showcasing their presence in a dynamic environment wherein they had contributed immensely in the social sector in the Nagar road ward. VNRA is an organization which takes the note of contribution of women in the society and motivates them by providing them a platform whereupon they can further develop their abilities. It was a wonderful experience for Mrs. Surekha Borkar, Mrs. Nisha Sasane, and Mrs. Yashoda Manjalkar who bagged the prestigious award from their neighborhood community as a token of appreciation.
It was understood that the water supply to the Sanjay Park colony was disconnected in the last week. It took no more than few minutes for Mrs. Borkar to get hold of the stock and then march to the ward office for lodging a formal complaint. Based on her proactive steps, the authorities were forced to appreciate the complaint and restore the water supply within few hours. The quintessential part of this moment was the display of raw but well-controlled courage by the women of Sanjay Park, and hence such actions give justice to the recognition which they received on the special occasion of Women’ day.
It is widely acknowledged that the International Women’ day marks the occasion on which women, all over the world, are respected, appreciated, and loved for their political, economic, and social achievements. However, not limiting to just one day (8th March), it should be held, i.e. celebrated and lived for all 365 days and the invisible patriarchal attitude behind any “unjust felicitations” should be unanimously resisted and such individuals or groups should be immediately dis-empowered.
Blog written by Gaurav, Senior Social worker with Shelter Associates
As a volunteer architect at Shelter Associates, I was interested in observing how the urban poor live in Pune. As part of the “One Home, One Toilet” project, I also wanted to see what impacts the construction of an individual toilet had on small spaces and what percentage of space in a house was dedicated to daily personal hygiene.
In order to determine this impact, I began to measure randomly selected houses: 61 houses from 4 slums in which Shelter Associates is/ has been active – Prem Nagar and Rajiv Gandhi Nagar in Pune, Rajendra Nagar in Kolhapur and Idgah Nagar in Sangli/Miraj – were included in this sample. While taking these measurements, I gathered information about how space in the house was used before the construction of the toilet and how much money the family spent on the construction of the toilet and on other improvements to the house.
From then on, I didn’t go into the field without my tape measure and I always insisted on understanding how space within the home was utilized before and after the construction of the individual toilet.
The houses included in my sample measure, by average, 212 sq ft (19.7 m2) and are occupied by an average of approximately 4.6 people; this means that one person has only 46 sq ft (4.3 m2) at his or her disposal.
Due to limited interior space, I noticed that slum dwellers use the space in front of their doors as the extension of their homes. Indeed, lots of activities take place in the streets, from clothes washing to grain sorting. It is also a place to chat with family members or neighbors and a playground for children.
Most of the households for which Shelter Associates provided material to build an individual toilet had a bathroom in their home prior to construction of their toilet. These bathrooms were used purely as washrooms, while defecation took place in community toilet blocks.
From my investigations, I discovered that before Shelter Associates’ intervention, the bath area measured an average of 15 sq ft (1.4 m2) and occupied 7% of the house; after intervention, the newly-built toilet and bathroom area measured 29 sq ft (2.7 m2) and took up 13.5 % of the house area. Despite the small size of their houses, Shelter beneficiaries were willing to devote more space within their home for an individual toilet.
Moreover, I found that, while the average monthly income of the selected households is Rs. 10,600, the beneficiaries spent an average of Rs. 29,000 on toilet construction and home renovations. This amount of money includes labor charges and extra material needed, like tiles, bricks and cement.
In the settlements I visited, the bathroom was usually a space inside the house defined by a half-length or full-length brick wall. In order to provide additional privacy, metal containers were sometimes stacked on top of half-length walls or a curtain was hung over the door opening. In most cases, the new toilet was an enclosed space – Shelter Associates considers the toilet complete only if it has a door – built at the location of the former bathroom and combining a bath area and a toilet. However, the bathroom space and the toilet could also be located in separate spaces. In fact, toilets have different dimensions and are equipped differently according to each house’s size and layout as well as household’s needs and financial means. That is what makes visiting so many houses in different settlements so fun!
During my field visits, I was struck by how every informal settlement is different depending on its surroundings and its location within the city. Prem Nagar, for instance, is a settlement located in the city center of Pune, squeezed between the Market Yard and housing complexes, and is organized lengthways along access roads. All houses in the settlement are pucca or semi-pucca – houses built of hard material like bricks – and the house improvements resulting from the construction of the toilet were in most cases only inside of the house to be seen.
Rajiv Gandhi Nagar – a settlement located in a peri-urban area alongside the Mula Mutha river – was composed exclusively of kutcha houses – houses built of impermanent material like tin sheets – before Shelter Associates’ intervention. Construction of individual toilets brought major changes to people’s lives, as it provided the impetus for households to rebuild homes using bricks and concrete (pucca) material. These improvements bring additional comfort in everyday life, not only because the household now has access to their own toilet, but also because pucca walls provide greater protection from rain, wind and heat. In some houses, meals were prepared on the floor as the household wasn’t equipped with a kitchen platform. These households took advantage of the construction work to build a kitchen platform. You’ll probably be surprised as well at the outstanding creativity some of the inhabitants showed in the building process!
While most households in Prem Nagar and in Rajiv Gandhi Nagar constructed a single space for both the bathroom and the toilet, in Rajendra Nagar and Idgah Nagar, some households constructed separate spaces. To my surprise, while the bathroom was accessible from the inside of the house, many residents chose to construct access to the toilet exclusively from the outside of the house. It is a choice that might not make sense for some of us, especially considering the pouring rain the area gets during rainy season. Slum dwellers, however, often have hygienic concerns about constructing a toilet inside their homes. Some of them, for example, fear the bad smell that could result in the use of the toilet. In Prem Nagar, some inhabitants told me they were afraid that rodents might crawl out of the toilet pan or that the drainage line might get choked. Some residents also thought that it was unhygienic to eat and cook next to the toilet. The households that were already using their toilet didn’t report any problems, however, and they were happy with the new facility.
In Idgah Nagar, a middle-aged woman said that even though she had constructed a toilet in her house two months earlier, which her children use, she had yet to use the toilet. After defecating in the open for 40 years – the settlement doesn’t have any community toilet blocks – , she had not yet adapted to having a toilet in her home. However, she said that she used the toilet at her work place without problems.
It has been observed that slum dwellers – especially adults – who are used to defecating in the open or using the community toilet blocks, will need up to two months to start using the toilet. That’s why Shelter Associates tries to encourage people to use the toilet by talking about the issue in focused group discussion with the community and by organizing street plays on the topic.
In Idgah Nagar, I heard several other interesting stories. One family explained that construction of the toilet had brought the wife and children back to the house. The wife didn’t want to live with her husband because his house didn’t have a toilet. She came back to her husband’s house with their two children immediately after completion of the toilet. Another family decided to build a brick house equipped with a toilet in place of the bamboo house they had been living in: their son was able to get married because of the nice house they now lived in.
Providing the urban poor with the opportunity to construct an individual toilet isn’t only about improving sanitary conditions in slums; it is also about inspiring residents to make other positive improvements to their lives and their homes! It is about fostering creativity and empowering the urban poor.
If you would like to know more about the “One Home, One Toilet” project, please check out our flyers on the website for more interesting stories.
It only remains for me to thank Reshma, Aishwarya, Pradeep, Dhananjay, Mohan, Noorjahan and Shubah from Shelter Associates for accompanying me in the field and for translating from Marathi to English. Thanks to Moira for proofreading my texts. Finally, I also would like to express my gratitude to the whole Shelter Associates team for their kindness and for giving me the opportunity to do these very interesting investigations.
On 1st August, the birth anniversary of Late Annabhau Sathe, in Rajiv Gandhi Nagar, Pimple Gurav, we witnessed a very innovative program which saw community children coming together to raise awareness regarding the necessity of individual toilets and hygiene. As a new volunteer at Shelter Associates, I was thrilled at the prospect of working with these children. I had never worked with children from slum settlements before that day and the experience that I underwent will never be forgotten. A member of a small team of three, I was really excited to have gotten the opportunity to take a peek into these eager minds.
The workshop began with an awareness rally where kids promoted health, hygiene & cleanliness by holding placards and urging elder people to join them. Then a ‘Baal-Panchaayat’ was arranged where kids were engaged in conversation with the authorities in charge. PCMC Chief Engineer, Mr. Sanjay Kulkarni, Pimple Gurav Police Inspector, Mr. Shinde and Shabana Diler of Shelter Associates, aptly answered all the daring queries raised by the young minds. After the serious discussion, the kids enjoyed a drawing competition where they poured their fresh ideas onto paper with the right competitive spirit. Later we conducted an exercise where kids painted the plastered walls of newly built individual toilets by Shelter Associates with different murals. I felt like I had been thrown back into my childhood for those two hours. The program ended with everyone enjoying tasty snacks. I was overcome with a feeling of content.
There were a few moments that caught my attention during the busy day. During the Panchaayat a 7 year old young lady held the mic and urged everyone to not call her settlement, a zopadpatti (slum). We could see they had strong faith, that even through the difficulties, there is a way out with all of us working together. The drawing competition also was a clear reflection of their views about the entire issue. Finally, when the kids had a moment of self-evaluation after a busy day of having fun, we saw the determination to bring the desired change in their bright eyes. As grownups, it’s often difficult to explain something to adults, but the kids absorbed issues very quickly while teaching us a lot. Here is an essence of the discussions that kids had with the authorities…
Open defecation and the diseases spread by its improper treatment is a problem that causes discomfort on daily basis. This becomes a major crisis due to the lack of awareness about the topic. While the Government and Administration are trying their best to make the basic amenities available to all, some efforts at the individual or group level are essential. NGOs like Shelter Associates play a vital role in mobilizing people towards a better cause. Mr. Kulkarni insisted everyone on participating in Shelter’s “One Home One Toilet” scheme to see the community liberated from the years old malpractices and the evil cycle that follows.
The zeal and passion that the children showed on that day really moved me. Their little voices contained so much weight that it made me truly understand what our dear artiste Pablo Picasso always told us.. “Every child is an artist. The problem is to stay one while growing up..”
“Even today, over 60,000 families living in slums either use the community toilet blocks or defecate in the open. To bring an end to this practice, the central government, Maharashtra state government, the Pune Municipal Corporation, NGOs and private companies will work in collaboration to construct individual toilets for each of these households. In the next 5 years we will completely rid Pune city of open defecation.” said Municipal Commissioner, Kunal Kumar optimistically.
Kumar spoke at the inauguration ceremony of the 1000th toilet built by “Shelter Associates”, a Pune based NGO, at Yamunanagar vasti in Vimananagar. “Shelter Associates” has been working to provide households with toilets and proper sanitation under their programme “One Home- One Toilet” from July 2013. Others present at the occasion were, Pratima Joshi- executive director of Shelter Associates, Lata Shrikhande- associate executive director Shelter Associates, VasantPatil- Nagar assistant municipal commissioner of Nagar Ward, Mrs. Bharati Kotwal from Yardi software private lmtd. (who funded the project in Yamunanagar) Suman Rokade and members of the community.
Kumar went on to say, “Every household in the slum must adopt the ‘One Home-One Toilet’ plan. The Municipal Corporation will cooperate to facilitate this. If the beneficiaries of this scheme share their experiences with others in the communities, they will inspire them to adopt the plan as well. The sanitation standards in the country can only improve when each person takes responsibility for himself and his household. I am sure that if the slum dwellers are educated regarding cleanliness and hygiene, they will accept change quickly and Pune will become an open defecation free city.”
Pratima Joshi said, “To build one toilet in each of the 60,000 potential slum homes, it will cost approximately 121 Cr. Through a partnership between Pune Municipal Corporation, private companies and citizens this goal can be achieved in the next 5 years and Pune could be the first city to become ODF and establish a partnership model that can be emulated by other states as well.”
The commissioner was felicitated by Suman Rokade, a resident of the settlement and the vote of thanks was given by Mrs. Lata Shrikhande.
Successful revolutions happen quietly….it makes inroads into the lives of all those who are willing to make the change, for those who believe it will impact their lives. The revolution is a big step for the families here, and giant step for society.
More Vasti, a disadvantaged community in Pune, called a slum by traditional standards. Today, the residents of More Vasti have taken a stand, one that will ensure healthier environment and far better quality of life.
The Shelter “One Home…. One Toilet”, reality.
Why is this a revolution, some may ask ….because Shri Mohite and Shri Patole, both residents of the area have invested in what many there would call a dream. Many other residents here are joining this toilet revolution.
This is an area with a community toilet, which many find difficult to visit. Dirty, to the point of being disgusting, it brought no true relief. And think of sheer indignity of having to defecate in the open! The health benefits to the residents and all those who live around are enormous.
An investment into a toilet is about changing mind sets. It is about bringing dignity, empowerment and health. The 30% invested by the dwellers there, and 70% by Shelter is not about toilets…it is about change, hope, and an investment to a healthy future.
Shelter Associates’ vision for India of One Home, One Toilet has taken a step forward as the initiative is taking root in two other municipal authorities in Maharashtra. These two additional areas are quite different to Pune meaning that very soon Shelter Associates model for sustainable slum sanitation should be demonstrable in different contexts: (1) a large urban area, (2) a small urban area, and (3) a semi-urban/semi-rural settlement.
On 2nd and 3rd December 2013 Shelter Associates attended an event hosted by the Confederation of Indian Industry (CII) which aimed at creating a bridge between Corporates & Foundations and Civil Society Organisations and Non Government Organisations. There were many sessions where various members of each side of the bridge spoke about their experiences of Corporate Social Responsibility.